My Workflow: What To Expect
- Thom Pierce
- Mar 19
- 2 min read
Updated: 6 days ago
From first contact to delivery of final images, having a clear structure to my workflow helps to manage expectations with clients and collaborators. This is a short article about how I work and what to expect.
Project Outline / Quote
After an initial discussion about the scope of the project, I put together an outline and quote for the creation and licensing of the content. This forms the basis of the contract and is intended to be reviewed and adapted to suit the expectations of all parties.
This proposal states initial ideas on:
The framework and original concept for the project
The scope of the content creation
Advocacy and/or dissemination
Pricing, licensing and usage
This document is intended purely as a starting point, and I invite input and feedback to ensure that we are all on the same page from the start of the project.
Contract
Once we are agreed on the outline of the project, I send a short contract that states the intended scope of the work, timescales, fees, copyright, usage, cancellation and payment terms.
Here is a separate post with an example of my contract.
Deposit
On signing the contract, the deposit will be due before time can be booked and work can progress. I charge a 50% deposit upfront to cover production costs and last minute cancellations.
Pre-Production
During the research and planning phase of the project I create a production plan for creating the raw materials for the campaign. Subjects are contacted and times are booked for individual shoots.
Over this time period I also meet with the clients/collaborators to discuss and solidify ideas for the look and feel of the content, and initial plans for advocacy and dissemination.
Production
Depending on the scope of the project, the production phase can last from just a few hours to many months. Over this time period I create the core content of the campaign.
This is usually an intense period of work, but I make sure to check in regularly with the clients/collaborators for feedback and direction. This is, after all, a collaborative, creative process.
Post-Production & Review
After the content production is complete the images are edited, stories written and advocacy tools created; this includes websites, books, flyers, social posts and any other agreed-upon outputs.
This phase overlaps with the review phase within which I book two sessions with the clients/collaborators for critical feedback and updates.
Final Delivery
Once all parties are happy with the reviewed material, I deliver the final images and advocacy tools. These will be uploaded to a shared Google Drive and made available for the duration of the licensing period.
Payment
On delivery of the final content, I invoice for the balance of the agreed fee, plus any unforeseen costs that have arisen. Payment will be due within 30 days of the final invoice. A 10% additional fee will be added monthly for late payments.
On receipt of the final payment I deliver an official, signed licensing agreement which sets out the usage terms from the contract.
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