My workflow: what to expect
- Thom Pierce
- Mar 19
- 2 min read
From first contact to delivery of final images, having a clear structure to my workflow helps to manage expectations with collaborators and clients. This is a short article about how I work and what to expect.
Project Outline / Quote
After an initial discussion about the scope of the project, I put together an outline and quote for the creation and licensing of the content. This forms the basis of the contract and is intended to be reviewed and adapted to suit the expectations of all parties.
This will state initial ideas on:
The framework and original concept for the project
The scope of the content creation
Advocacy and/or dissemination
Pricing, licensing and usage
This document is intended as a starting point and I invite feedback so that we are all on the same page from the start.
Contract
Once we are agreed on the outline of the project I will send a short contract that states the intended scope of the work, timescales, fees, copyright, usage, cancellation and payment terms.
Here is a separate post outlining and explaining the main clauses of my contract.
Deposit
On signing the contract, the deposit will be due before the time can be booked and the work can progress. I charge a 50% deposit upfront to cover production costs and last minute cancellations.
Pre-Production
During the research and planning phase of the project I will create a production plan for making the campaign. Subjects will be contacted and days booked for individual shoots.
Over this time period I also meet with clients/collaborators to discuss and solidify ideas for the look and feel of the content, and initial plans for advocacy and dissemination.
Production
Depending on the scope of the project, the production phase can last from just a few hours to many months.
Over this time period I will be create the core content.
This is usually an intense period of work but I make sure to check in regularly for feedback on direction. This is, after all, a collaborative process.
Post-Production & Review
After the content production is complete the images will be edited, stories written and advocacy tools created; this includes websites, books, flyers, social posts and any other agreed upon outputs.
This phase overlaps with the review phase as I will book two or three sessions for critical feedback.
Final Delivery
Once everyone is happy with the reviewed material I will deliver the final images and advocacy tools. These will be uploaded to a password-protected, shared folder and made available for 1 year after completion of the project.
Payment
On delivery of the final content, I invoice for the balance of the agreed fee, plus any unforeseen costs that have arisen. Payment will be due within 30 days of the final invoice. A 10% additional fee will be added monthly for late payments.
On receipt of the final payment I will send an official, signed licensing document which sets out the usage terms from the contract.
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